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To provide a smooth transition via effective internal communication and training in the migration process from the previous mother organisation's HRGT and local HR systems to the newly separated global Energy giant organisation's HiNext (Workday), Payroll and HR Time setup.

CHALLENGE

The following critical themes were addressed:

Unarranged data
Technical issues with implementation of the new payroll system.
Absence of a knowledge management platform
Absence of an overview for all upcoming important events making it difficult to plan and organize trainings and related communications

SOLUTION

HiNext (Workday) solution is the single source of global master data. Managed Payroll Services enable a more global approach to payroll processes with a stronger support model and a more unified, modern pay experience for employees.

The project was executed in 4 phases: -

First, since the communication and training were for internal employees only, a project-specific communications SharePoint site was designed to store all the available training and communication data. The site needed to be ready to be future ready to handle all upcoming data.
Second, month-wise activity and content calendars were prepared to identify all the upcoming training and communication plans for the HRs and employees.
Third, templates were prepared to send out training invites and communication emails.
Finally, all these solutions were applied in real-time by HRs and employees for successful go-lives of the various phases of the said project.

BENEFITS

All the data were arranged in the correct order under different categories in the source folders for quick access and a better understanding of the users. Repeated and misinterpreted data were removed. This also increased data accuracy.

Efficient data management with increased data accuracy
Upgraded project-specific communications SharePoint site (intranet) with better employee engagement.
Monthwise customised activity calendars.

CASE STUDIES